O'Brien replaced credit card cleanup with real-time control
O'Brien replaced credit card cleanup with real-time control
O'Brien replaced credit card cleanup with real-time control
Before Speedchain, Hillary Booton, O’Brien Accountant, spent five to seven days a month emailing statements, chasing receipts, and keying every transaction in by hand.
Now the field captures each receipt with a photo within minutes of the swipe, and transaction data goes right into their ERP.
That shift handed her back nearly a full week each month, time she now spends on project accounting and tax work instead of data entry. And when she's out of the office, the close no longer waits for her to get back.
Now the field captures each receipt with a photo within minutes of the swipe, and transaction data goes right into their ERP.
That shift handed her back nearly a full week each month, time she now spends on project accounting and tax work instead of data entry. And when she's out of the office, the close no longer waits for her to get back.
The books always closed.
It just cost a week every month.
At O'Brien Construction, the books always closed. On time, every month. It just took everything Hillary had.
"I really want to do my job, and I want to do it well."
That's Hillary Booton. Five years at O'Brien. She came up through the school district payroll, then taught herself construction accounting, one cost code at a time. The kind of person who'd rather redo it three times than hand it off half-done.
When she started, the company ran on a Huntington bank card and a spreadsheet. Every month, she emailed statements to every cardholder, waited for receipts to trickle back, and then keyed every transaction in by hand.
Two companies under one roof. Hundreds of charges. Five to seven days a month, gone to data entry.
Somewhere along the way, she became the answer to every "who handles this?" Tax season, 1099s, the new ERP, the thing nobody else wanted. In her words:
"There's a giant bucket, and if you want it done,
you just throw it to Hillary."
She's not complaining. She's the reason it all holds together.
At O'Brien Construction, the books always closed. On time, every month. It just took everything Hillary had.
"I really want to do my job, and I want to do it well."
That's Hillary Booton. Five years at O'Brien. She came up through the school district payroll, then taught herself construction accounting, one cost code at a time. The kind of person who'd rather redo it three times than hand it off half-done.
When she started, the company ran on a Huntington bank card and a spreadsheet. Every month, she emailed statements to every cardholder, waited for receipts to trickle back, and then keyed every transaction in by hand.
Two companies under one roof. Hundreds of charges. Five to seven days a month, gone to data entry.
Somewhere along the way, she became the answer to every "who handles this?" Tax season, 1099s, the new ERP, the thing nobody else wanted. In her words:
"There's a giant bucket, and if you want it done,
you just throw it to Hillary."
She's not complaining. She's the reason it all holds together.
Nothing was broken.
They just outgrew the workaround.
Here's the part that says the most about O'Brien. The system worked. Hillary had it running clean. And instead of leaving well enough alone, they went looking for something even better.
O'Brien's CEO saw Speedchain at an industry event and brought it back to the team.
"He's like, it looks like it's a better deal. So it’s what we did."
That's the mark of a team that's always asking what could run smoother, even when nothing's wrong. The kind of place that treats "good enough" as a starting point, not a finish line.
They went live in July 2025. Within a month, Hillary's close was unrecognizable.
A couple of days before the 15th, she sends a reminder to cardholders: get your receipts in, get your transactions coded. On the 15th, she reminds the group administrators who approve everything. By the 20th, she runs the export from Speedchain and imports it straight into ComputerEase.
"I just do the upload into ComputerEase, and there it is. Like magic."
Here's the part that says the most about O'Brien. The system worked. Hillary had it running clean. And instead of leaving well enough alone, they went looking for something even better.
O'Brien's CEO saw Speedchain at an industry event and brought it back to the team.
"He's like, it looks like it's a better deal. So it’s what we did."
That's the mark of a team that's always asking what could run smoother, even when nothing's wrong. The kind of place that treats "good enough" as a starting point, not a finish line.
They went live in July 2025. Within a month, Hillary's close was unrecognizable.
A couple of days before the 15th, she sends a reminder to cardholders: get your receipts in, get your transactions coded. On the 15th, she reminds the group administrators who approve everything. By the 20th, she runs the export from Speedchain and imports it straight into ComputerEase.
"I just do the upload into ComputerEase, and there it is. Like magic."
Month-end close, cut by 60%.
Month-end close,
cut by 60%.
From a week down to two days.
Hillary picked up project accounting. She runs the tax work, the 1099s, all of it.
In other words, the same person who made the old way work now gets to do the job she was hired for. Not the typing. Not the chasing. The accounting.
Ask her what she'd tell another accounting manager using a regular bank card, wondering if a Speedchain is worth the switch, and her pitch is short. The field doesn't fight her. She doesn't fight them. The receipt is a photo, not a scavenger hunt.
"The team can literally take a picture of their receipt minutes after the transaction, and I don't need the physical paper. It's a really easy application. It's super user-friendly."
From a week down to two days.
Hillary picked up project accounting. She runs the tax work, the 1099s, all of it.
In other words, the same person who made the old way work now gets to do the job she was hired for. Not the typing. Not the chasing. The accounting.
Ask her what she'd tell another accounting manager using a regular bank card, wondering if a Speedchain is worth the switch, and her pitch is short. The field doesn't fight her. She doesn't fight them. The receipt is a photo, not a scavenger hunt.
"The team can literally take a picture of their receipt minutes after the transaction, and I don't need the physical paper. It's a really easy application. It's super user-friendly."
A human, not a ticket number.
This part wasn't in the sales pitch. But maybe it should be.
Hillary has a dedicated account manager at Speedchain. Not a call waiting line, not a case number. A real person who picks up the phone and knows O’Brien’s account.
"She always answers me super quickly. Always gets me an answer. Always helps me out. And if we can't figure it out right away, she gets with the tech team, and I have an answer the next day."
For anyone who's ever been routed to a chatbot, sent to voicemail, or promised a callback within 24 business hours, the value of a real person on the other end is hard to overstate.
This part wasn't in the sales pitch. But maybe it should be.
Hillary has a dedicated account manager at Speedchain. Not a call waiting line, not a case number. A real person who picks up the phone and knows O’Brien’s account.
"She always answers me super quickly. Always gets me an answer. Always helps me out. And if we can't figure it out right away, she gets with the tech team, and I have an answer the next day."
For anyone who's ever been routed to a chatbot, sent to voicemail, or promised a callback within 24 business hours, the value of a real person on the other end is hard to overstate.
Vacation-proofing month-end close.
Hillary's been telling herself she needs to train the other two financial accountants so she can take a vacation.
She got a preview of what that looks like a few weeks ago.
She'd been out for a week recovering from surgery. Monday morning, her phone started buzzing before her workday even began.
"Hillary, my credit card just got declined at the gas pump."
"Hillary, I'm at Home Depot. I can't buy anything."
"Hillary, what's going on?"
She pulled up the Speedchain platform. Two days left in the billing period, and O'Brien had hit the credit ceiling.
So she called her account manager.
"Do you want to make a payment early?"
Yes, Hillary said.
"Well, it's still going to take a day or two to process. Do you want me to see if I can get you a credit increase?"
"Well, yes. Absolutely."
An hour later, the cards were live.
Five years ago, stepping away wasn't an option. The 15th was a full week. The junk bucket lived on her desk. The cards needed her, and so did everyone holding one.
Now she can step away and trust the work holds without her. The receipts and codes get captured. The data lands where it's supposed to. All of it, whether she's watching or not.
But make no mistake about who's running this. The software handles the heavy lifting. Hillary handles everything that matters. She's the one who knows where every dollar should land, which job it belongs to, and why the numbers have to be right. That was never going to come from a platform. It comes from her. All we did was hand back the hours she used to lose to chasing. And she earned every minute of that relief.
Hillary's been telling herself she needs to train the other two financial accountants so she can take a vacation.
She got a preview of what that looks like a few weeks ago.
She'd been out for a week recovering from surgery. Monday morning, her phone started buzzing before her workday even began.
"Hillary, my credit card just got declined at the gas pump."
"Hillary, I'm at Home Depot. I can't buy anything."
"Hillary, what's going on?"
She pulled up the Speedchain platform. Two days left in the billing period, and O'Brien had hit the credit ceiling.
So she called her account manager.
"Do you want to make a payment early?"
Yes, Hillary said.
"Well, it's still going to take a day or two to process. Do you want me to see if I can get you a credit increase?"
"Well, yes. Absolutely."
An hour later, the cards were live.
Five years ago, stepping away wasn't an option. The 15th was a full week. The junk bucket lived on her desk. The cards needed her, and so did everyone holding one.
Now she can step away and trust the work holds without her. The receipts and codes get captured. The data lands where it's supposed to. All of it, whether she's watching or not.
But make no mistake about who's running this. The software handles the heavy lifting. Hillary handles everything that matters. She's the one who knows where every dollar should land, which job it belongs to, and why the numbers have to be right. That was never going to come from a platform. It comes from her. All we did was hand back the hours she used to lose to chasing. And she earned every minute of that relief.
illary's been telling herself she needs to train the other two financial accountants so she can take a vacation.
She got a preview of what that looks like a few weeks ago.
She'd been out for a week recovering from surgery. Monday morning, her phone started buzzing before her workday even began.
"Hillary, my credit card just got declined at the gas pump."
"Hillary, I'm at Home Depot. I can't buy anything."
"Hillary, what's going on?"
She pulled up the Speedchain platform. Two days left in the billing period, and O'Brien had hit the credit ceiling.
So she called her account manager.
"Do you want to make a payment early?"
Yes, Hillary said.
"Well, it's still going to take a day or two to process. Do you want me to see if I can get you a credit increase?"
"Well, yes. Absolutely."
An hour later, the cards were live.
Five years ago, stepping away wasn't an option. The 15th was a full week. The junk bucket lived on her desk. The cards needed her, and so did everyone holding one.
Now she can step away and trust the work holds without her. The receipts and codes get captured. The data lands where it's supposed to. All of it, whether she's watching or not.
But make no mistake about who's running this. The software handles the heavy lifting. Hillary handles everything that matters. She's the one who knows where every dollar should land, which job it belongs to, and why the numbers have to be right. That was never going to come from a platform. It comes from her. All we did was hand back the hours she used to lose to chasing. And she earned every minute of that relief.
Month-end, cut in half — and then some.
Streamline Finances with Smart Features
Streamline Finances with Smart Features
Before Speedchain, Hillary Booton, Accounting Manager, spent five to seven days a month emailing statements, chasing receipts, and keying every transaction in by hand.
Now the field can capture receipts with a photo, and the entire close comes down to a single export.
Before Speedchain, Hillary Booton, Accounting Manager, spent five to seven days a month emailing statements, chasing receipts, and keying every transaction in by hand.
Now the field can capture receipts with a photo, and the entire close comes down to a single export.
I just do the upload into ComputerEase, and there it is. Like magic.
Streamline Finances with Smart Features
Streamline Finances with Smart Features
That shift handed her back nearly a full week each month, time she now spends on project accounting and tax work instead of data entry. And when she's out of the office, the close no longer waits for her to get back.
That shift handed her back nearly a full week each month, time she now spends on project accounting and tax work instead of data entry. And when she's out of the office, the close no longer waits for her to get back.
Receipts handled in the field
The crew snaps a photo of the receipt in the field. No paper to chase, no scavenger hunt at month-end.
Month-end went from a week to two days
One export instead of days of data entry, so the team can step away without the close falling apart.
A real person, not a ticket number
O'Brien's account manager picks up the phone, knows the account, and gets an answer the same day. No queue. No callback window.
Receipts handled in the field
The crew snaps a photo of the receipt in the field. No paper to chase, no scavenger hunt at month-end.
Month-end went from a week to two days
One export instead of days of data entry, so the team can step away without the close falling apart.
A real person, not a ticket number
O'Brien's account manager picks up the phone, knows the account, and gets an answer the same day. No queue. No callback window.
Receipts handled in the field
The crew snaps a photo of the receipt in the field. No paper to chase, no scavenger hunt at month-end.
Month-end went from a week to two days
One export instead of days of data entry, so the team can step away without the close falling apart.
A real person, not a ticket number
O'Brien's account manager picks up the phone, knows the account, and gets an answer the same day. No queue. No callback window.
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